February 2025 Agenda
North Scarle Parish Council
Agenda and Meeting Notice
Dear Sir/Madam,
I hereby give notice that an ordinary meeting of North Scarle Parish Council will be held at North Scarle Village Hall, on Thursday 05 February 2026 at 7:00 pm.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
Tea and coffee will be available from 6:30pm.
Members of the public and press are welcome to attend, and a Public Forum agenda item will be available during the meeting (15 minutes max. as per Standing Order 3.f.). Members of the public may ask questions or make short statements (3 minutes max.) to the Council, ideally regarding subjects which are on the agenda. These comments will be noted and addressed by Council at the appropriate point in the meeting and not during the Public Forum.
Any comments or questions relating to items not on the agenda should be emailed or posted to the Parish Clerk. If appropriate they will be added to a future agenda.
During the Parish Council meeting, no further comments will be heard from members of the public unless invited to contribute by the Chair.
Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting via northscarleparishcouncil@gmail.com to matters relating to agenda items listed below.
Signed: Chair, Cllr Kate Ward.
31 January 2026
1. Apologies for Absence.
To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting, in accordance with Local Gov. Act 1972, Sch 12, para 40.
2. Declarations of Interests.
To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests.
3. Notes of meetings to be approved as Minutes.
a. Ordinary Meeting of the Parish Council held on Thursday 08 January 2026.
4. Consider any applications received for Co-Option as a Parish Councillor.
5. Receive report from the Council Chair.
6. Receive reports from District and County Councillors.
7. Financial Matters.
a. To consider and approve the payments made since the last meeting.
b. To consider and approve the payments set out on the accounts for payment.
c. To consider and approve the bank reconciliations up to end of January 2026.
d. To consider Quotation No. SO-UK06841 Elan City
e. To consider PO 02/2026 D Walker Building Services
f. To consider PO 190187 Sloane & Sons
g. To consider request of £500 to assist financially in organisation of Scarlefest 15-Jul-2026.
8. Consider a course of action with regard to the LALC appointed Internal Auditor and nominate a point of contact in lieu of no permanent Clerk/RFO at present. Minute ref: 937.d. 18-Dec-2025.
9. Public Forum. General discussion and no resolutions can be made by the Parish Councillors, but items can be considered for the next agenda.
10. Receive reports from Councillors, and the Clerk with regard to Correspondence received and other matters.
11. Planning Matters.
a. 26/0030/HOUS and 26/0074/LBC – Proposed conversion of attached single storey barn used as a domestic store to form residential extension to existing single storey including demolition of existing porch and erection of new porch and alterations to roof over proposed en suite in barn.
Location: Red House Farm Cottage, Red House Farm, Spalford Lane, North Scarle. Comments by 15.02.26
b. Moratorium Letter – To consider the content of a letter to NKDC Planning re a moratorium on any further planning within the village that will have either a direct or indirect on the current sewage facility. As per previous minute references 869 from 16 July 2025 meeting and 882 from 10 September 2025 meeting.
12. Heritage Rooms.
a. Consider the signing of the lease between the Parish Council and the Post Office.
13. Receive an update report on the Cemetery Shelter.
14. Receive an update report on the Emergency Plan from Cllr Cobb.
15. Playing field bridge. Receive an update
16. To consider and respond to email regarding footpath hedges.
17. To consider and agree to use a purchase order system and value of orders this is to be used for.
18. To consider and agree compliance with AGAR Assertion 10.
19. To consider and agree cemetery fees for 2026/27
20. To consider and agree allotment fees 2026/27
21. Future Council meeting.
a. Confirm the date for the next ordinary Council meeting.
22. To resolve to move into closed session in accordance with the public bodies (admission to meetings) act 1960 due to the confidential nature of the business to be discussed in relation to the following matters:
a. Staffing matters – consider a response to email from previous Parish Clerk.
b. Staffing matters – Clerk resignation.
c. Staffing matters – Consider an advert for the vacant Clerk/RFO position.
d. Staffing matters – Consider appointing a Locum Clerk, via LALC.
e. Consider a letter to previous Council members re certain documents not being available