February 11th 2026 Minutes (EOM)
North Scarle Parish Council
Minutes of the Extra-ordinary meeting of North Scarle Parish Council held at North Scarle Village Hall, South Scarle Lane on Wednesday 11th February 2026
Present:
Cllr R Cobb (Chair)
Cllr J Houghton
Cllr P Munnelly
Also present:
Cllr C Goldstone & Cllr R Johnston (NKDC). Cllr A Woodruff (LCC)
17 members of the public
Note taker: Mrs. Y Colverson
Cllr Cobb opened the meeting and informed the room that Cllr K Ward and Cllr Ben Wray had resigned since the meeting held on 8th January 2026.
Cllr Cobb explained that the Clerk had also resigned since the meeting held on 8th January 2026 and introduced Mrs. Colverson who had agreed to take notes and produce minutes of the meeting.
Cllr Cobb asked Council to propose a new Chair
Cllr Houghton proposed Cllr Cobb as Chair
All in favour
RESOLVED That Cllr Cobb is elected the Chair to the Council for the remainer of the year (May 2026).
Cllr Cobb signed the Declaration of Acceptance of Office and took the Chair for the remainder of the meeting.
02/26/01 – To receive apologies for absence and reasons given.
None received
02/26/02 – To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interest.
None received
02/26/03 – Minutes of Meeting held on 8th January 2026
To receive and approve as a true record of the Ordinary meeting held on 8th January 2026
RESOLVED That these minutes are approved
02/26/04 – Consider applications for co-option.
Two applications for co-option have been received:
Susan Connole
Darryll Houghton
Cllr Cobb moved that both applicants be co-opted
All in favour
RESOLVED That Susan Connole and Darryll Houghton are co-opted members of North Scarle Parish Council.
Cllr Connole and Cllr D Houghton signed declaration of acceptance of office and took seats with the Council.
02/26/05 – Finance
a. Approval of payments made since last meeting – none prepared for consideration
b. Approval of invoices for payment – none prepared for consideration
c. Approval of bank reconciliation - none prepared for consideration
d. To consider quotation No. SO-UK06841 – previously resolved
e. To consider PO 02/2026 – Previously resolved
f. To consider PO 190187 Sloane & Sons
The Chair advised that a grant had been received for the purchase of benches, this quotation is for two benches, position to be agreed.
Cllr J Houghton moved benches are purchased
All in favour
RESOLVED Two benches will be purchased from Sloane & Sons
g. To consider request for £500 to assist financially in the organization of Scarlefest on 18th July 2026
Cllr Cobb moved that this item is deferred to the next meeting when the Council should have received confirmation of the Precept for 2026/27
All in favour
RESOLVED That this item will be included in the next agenda
02/26/06 – To consider a course of action with regard to LALC appointed Internal Auditor and nominate a point of contact in lieu of no permanent Clerk/RFO at present.
Cllr Cobb moved that an audit be carried out immediately in order to identify any issues to be resolved before the end of the Financial Year.
All in favour
RESOLVED That LALC be asked to provide an internal auditor as soon as possible
Cllr J Houghton nominated Cllr Cobb as point of contact
All in favour
RESOLVED That Cllr Cobb is point of contact for internal audit
02/26/07 – Planning matters
a. Planning application 26/00030/HOUSE 26/0074/LBC
Cllr Cobb moved that there were no concerns regarding this application
All in favour
RESOLVED That there are no objections of comments to submit regarding this planning application
b. Moratorium Letter – To consider a letter to NKDC Planning department to request no further planning is permitted until the current sewage provision is upgraded.
Cllr Cobb reported that he is currently waiting for information before the letter is sent
RESOLVED That this information is received
02/26/08 – Public Forum
Issues bought to the attention of the Council by members of the public:
i. North Scarle Metters – When will this be back in print
Cllr Cobb reported that this is currently being discussed as it is felt it could be made more powerful and useful. A date of the next issue has not yet been agreed.
ii. Fence around Jubilee Gardens is in a poor state.
Council will research ownership before considering future actions
iii. Playing Field Bridge, report identified possible safety concerns
Cllr Houghton reported that the bridge is included in the lease of the Village Hall and Playing field, the tenant being the Village Hall and Playing Field Committee. The terms of the lease state that the tenant must keep the bridge in good repair.
Cllr Cobb stated that the Parish Council may consider assisting the committee with repairs to the bridge if it becomes dangerous however at this point no urgent repairs have been identified.
Cllr Cobb moved that this item is reviewed in 12 months
All in favour
RESOLVED That the condition of the bridge will be reviewed in 12 months
iv. Condition of road
Advised to report to Highways Authority via ‘fix my street’
v. Storage at cemetery for ride-on mower and removal of rubbish
Cllr Cobb reported that brown bins will be provided, however NKDC will not deliver these until spring. A ‘one off’ clean up might be a solution to the build up of rubbish and garden waste.
The provision of a storage unit is being considered
02/26/09 – To consider cemetery fees 2026/27
Cllr Cobb moved that this item is deferred to the next meeting as the information provided is not complete at this time
All in favour
RESOLVED That this item will be deferred to the next meeting
02/26/10 – Future Council meetings
RESOLVED That the next three meetings of the Parish Council will be held on:
Thursday 19th March 2026
Thursday 23rd April 2026
Thursday 21st May 2026
02/26/11 – To resolve to move into closed session in accordance with the Public Bodies (admission to meetings) Act 1960, due to the confidential nature of the remainder of the business to be discussed.
RESOLVED That the following items will be discussed in closed session
The Chair thanked members of the public for attendance
a. Staffing matters – to consider a response to email from the recently resigned Clerk
RESOLVED That Cllr Munnelly will respond
b. Staffing matters – Clerk’s resignation
RESOLVED That the Council acknowledge and accept the resignation of the Clerk
c. Staffing matters – to consider advert for vacant Clerk/RFO position.
RESOLVED That this has been advertised locally, three candidates have come forward and interviews will be held in due course
d. Staffing matters – To consider appointing a Locum Clerk, via LALC
RESOLVED That a locum clerk has come forward and is available if the Council wish to employ her
e. Consider a letter to previous Council members re certain documents not being available
RESOLVED No letter will be sent at this time
Meeting closed at 8.20pm
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