Agenda for a meeting on 21st May 2025
NORTH SCARLE PARISH COUNCIL
Parish Clerk: Hayley Broderick
PO Box 1344, Lincoln, LN5 5UE
Telephone: 07907 328215 *** email: northscarleparishcouncil@gmail.com
To all members of North Scarle Parish Council
You are hereby summoned to attend a Meeting of North Scarle Parish Council to be held on Wednesday 21 May 2025 at 7.30pm in the Village Hall.
There will be a 15 minute public forum at the start of the meeting:
members of the public may ask questions or make short statements (3 minutes max.) to the Council regarding subjects which are on the agenda. These comments will be noted and addressed by Council at the appropriate point in the meeting and not during the public forum.
any comments or questions relating to items not on the agenda should be emailed or posted to the Parish Clerk (details above). If appropriate they will be added to a future agenda.
during the Parish Council meeting, no further comments will be heard from members of the public unless invited to contribute by the Chairman.
H Broderick
Clerk to North Scarle Parish Council
A G E N D A
1. Appointment of Chairman and related paperwork.
The Chairman will suspend the Parish Council meeting for the public session to take place. Following the public session, the Parish Council meeting will recommence.
2. Apologies. Resolve to accept apologies and the reasons provided.
3. To receive any Declarations of Interest or Requests for Dispensation.
4. Notes of the meeting held on 12 March 2025 to be approved as the Minutes of that meeting.
5. Heritage Room. The Parish Council is reviewing the possible renewal of the tenancy agreement with NKDC regarding the Heritage Room. Terms of tenancy agreements are confidential and will be decided upon in Closed Session. At this item the Chairman will provide any parishioners present with some background and the Council’s position in accordance with its remit and compliance with regulations. Parishioners will then be able to comment.
6. Planning - information already forwarded to Parish Councillors:
Applications (resolutions required)
25/0511/FUL – Enfield 1 Spalford Road. Conversion of agricultural building to 3 dwellings (part retrospective)
Applications - comments submitted to NKDC after collation of email responses due to timescale and in accordance with Standing Orders
25/0173/FUL – demolition of existing silo’s weighbridge, offices, mill and bin block and construction of new silos. Cranswick Pet Products, Lodge Farm, Wigsley Road. No objections (4 in favour, 3 no reply).
Decision Notices – for information only
24/0956/FUL – Proposed replacement warehouse, creation of additional parking and drainage lagoon - Cranswick Pet Products, Lodge Farm, Wigsley Road. Approved.
7. Mill Dam Dyke and water course. An update on the current situation, including correspondence received from the EA.
8. Sewerage Working Party. An update, including response to the survey in the village magazine, agreement to send FOI request to NKDC and their reply.
9. Schedule of payments made between 1 March 2025 and 30 April 2025 has been circulated to the Councillors. Councillors to raise any questions regarding the payments made. Paid invoices to be signed and countersigned to indicate Councillors’ agreement.
10. The Annual Governance and Accountability Return (AGAR) 2024/25, Balance Sheet, Profit and Loss Account, Bank Reconciliation and Schedule of Material Variances have been circulated to the Councillors.
Resolve to agree the AGAR.
AGAR Certificate of Exemption (page 3) to be signed and dated by the Chairman and the Clerk.
AGAR Annual Governance Statement (page 5) to be signed and dated by the Chairman and the Clerk.
AGAR Accounting Statements (page 6) to be signed and dated by the Chairman.
Resolve to agree the Balance Sheet and Profit and Loss Account
Resolve to agree the Bank Reconciliation.
Resolve to agree the Schedule of Material Variances.
11. White Hart Public House. Discuss possibility of renewing our application to nominate the pub as a Community Asset. The current application runs out on 9 September 2025.
12. Highways matters – received from parishioner.
Fence outside 1 Chapel Lane. Highways will not replace but will tidy it up.
Blocked drain at the entrance to South Scarle Lane. It is blocked and broken by tree roots.
What action can we take on this matters?
13. Allotments. Update on work carried out or required.
14. LCC Councillor to provide a report if appropriate.
15. NKDC Councillor to provide a report if appropriate.
16. Resolve to agree provisional date of next meeting (18 June 2025). This is an additional ordinary meeting.
17. Resolve to move into Closed Session.
18. Compare quotations for insurance renewal.
19. Staff matters.
20. Discuss tenancy agreement with NKDC on the building which currently houses the Heritage Room.