Minutes of a meeting held on 18th June 2025
NORTH SCARLE PARISH COUNCIL
Minutes of a meeting held on 18 June 2025 at 7.30pm in North Scarle Village Hall
The Chairman welcomed everyone to the meeting at 7.30pm.
PRESENT
Cllr D Jennings (Chairman) Cllr K Coram
Cllr A Walsh Cllr S Walsh
Cllr K Ward
Mrs H Broderick (Clerk)
2 parishioners attended.
Open session:
Regarding the Mosaic Trail, a parishioner informed PC that 1 is damaged (in the cemetery) and 1 missing from the old chapel.
844 APOLOGIES
None.
845 TO RECEIVE ANY DECLARATIONS OF INTEREST
None.
846 MINUTES OF THE MEETING HELD ON 28 MAY 2025
The Chairman proposed that the draft minutes should be adopted as a true record, this was resolved and they were signed by the Chairman.
847 FUTURE MANAGEMENT OF VILLAGE HALL
The Chairman proposed that this item be open for attendee comments and this was resolved.
Chairman said that a course of action proposed is that the PC becomes the sole trustee of the village hall, the main reason being that the management committee is minimal.
Representatives of the village hall present: John Howard (representative trustee from Tennis Club), Vicky Thompson and Sue Booth (volunteers).
Trustee numbers have dwindled below the necessary numbers. There are only 2 trustees on the VH charity. There is assistance from volunteers, including the cricket club who are mowing the grass instead of paying to use the field. Model railway also assist by running the car boot sales and collect stall money. Stall money goes to the VH. Clubs take it in turns to shake a bucket at the gate and they keep the money. Railway club don’t pay fees to VH. Bowls and tennis pay an annual fee, depending on their resources and is negotiated on an annual basis.
There is no chairman, no vice chairman, no official treasurer or secretary. Without the help of the clubs and volunteers, the VH probably wouldn’t be able to function.
As well as the clubs, the VH is used for the play area, (dog) walking, emergency shelter, children playing on the field, tennis coaching.
Believe the VH and PC need to work together.
Constitution was drawn up in 1963 when charity was formed.
There was a long discussion regarding the involvement of the sports clubs, possible councillor liabilities, looking at a CIC as an alternative, lack of volunteers, consequences of closure of the building (see separate appendix for details – available on our website).
Chairman proposed that a working party be formed, although it was recognised that the PC is short of numbers, this was resolved. Chairman also proposed that up to £1,000 can be used to employ a solicitor if necessary, this was resolved.
VH representatives left the meeting.
848 PLANNING
Applications.
25/0662/RESM – 11 South Scarle Lane. Reserved matters application for 1 dwelling with means of access to be considered. After discussion, Cllr S Walsh proposed that the Parish Council objected to this application due to the ongoing problem with sewerage and surface water issues. Cllr Coram proposed to object due it being an unadopted road, who will be liable to repair the road should the construction traffic cause damage? These proposals were resolved.
849 EMERGENCY PLAN
Two committee members have left the village. We will try to replace them by advertising in September NSM and via Facebook.
850 WHISBY QUARRY
Chairman had attended a meeting at the quarry relating to their proposed extension and provided the following information:
Met at Whisby Nature park and travelled by minibus to the workings (back of Eagle). There is 600mm of soil then 10 meters of gravel. Looked at reclamation and conservation work. Chairman mentioned possibility of solar panels on lakes which has already been considered. All material movement is by conveyor – up to 300 tonnes an hour. Visited plant and storage area where most work is automated with only 2 workers moving material to storage or loading for distribution - up to 200 tonnes per day via existing road. Had lunch, videos and discussions. Chairman noted that eventually the excavation will reach Mill Dam Dyke and asked if, in the future, the potential lake could take excess water from MDD. It was said that this was a possibility and might be possible to do sooner if Tarmac can be persuaded. Chairman proposed that we write a letter of thanks and mention the Dyke and possibility of alleviating flood problems. This was resolved. Chairman will draft a letter. If the parish need gravel, Tarmac will be willing to help. NKDC Cllr Johnson mentioned Tarmac have a grants scheme and are proactive in community matters.
851 DATE OF NEXT MEETING.
The Chairman proposed that the provisional date of the next meeting would be 16 July 2025 and this was resolved.
852 CLOSED SESSION
The Chairman proposed that the meeting should move into closed session and this was resolved.
853 HERITAGE ROOM TENANCY AGREEMENT
A response had not been received from NKDC regarding negotiations of the tenancy agreement. Therefore the Chairman proposed that this item be deferred and this was resolved.
The Chairman closed the meeting at 9.00pm.