2018 Meetings

1

APOLOGIES AND DECLARATION OF INTEREST

Apologies received from:

Cllr Mrs B Baker

Cllr Mr C Dixon

Cllr Mrs L Nearn

NKDC Cllr P Rothwell

Absent without apologies received:

Cllr Mr A Walsh

There were no Declarations of Interest.

2

MINUTES OF THE MEETING HELD ON 10 JANUARY 2018

It was resolved to adopt the minutes as a true record.

Representative of the village post office attended.  Proposed tenancy agreement was considered and it was resolved that Parish Council will write to NKDC requesting that they reconsider the terms.

4

OPEN SESSION

• Parishioner commented on inconsiderate parking on the High Street - Action: notice to be reissued in parish newsletter.
• Parishioner commented on dog fouling - Action: notice to be reissued in parish newsletter.

5

PLANNING

Determinations received: 

17/1174/OUT, Outline planning application for the erection of 5 dwellings to rear of 27-37 South Scarle Lane

17/1771/FUL, Erection of 1 dwelling on land adjacent to 47 Eagle Road

17/1606/FUL, Construction of menage, entrance gate and addition of four lights at Clodbridge Farm Swinderby Road North Scarle

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Prior Notification received:   18/0302/PNND, Change of use, Mill House, Eagle Road                                         Noted, no comments.

6

MATTERS ARISING

Clerk's update on:

          a.      litter in Mill Dam Dyke - disbursed naturally

b.      highways defects reported to LCC - road markings at Wigsley Road junction, sign at Chapel Lane junction out of position, potholes outside school.  Since the previous meeting correspondence has been received from Wigsley Parish Council expressing concerns over Wiglsey Road/Spalford Road Junction.  Chairman requested Cllr Thompson's support on this matter.

c.      number 67 Saxilby-Newark-Saxilby bus service.  Bus company hadn't received any complaints and were happy that the service worked well.  LCC advised the DRT reduces journey times and is more flexible.

d.      Community Speed Watch.  Parishioner present at the meeting volunteered to receive training to use the speed gun. Action: Clerk to contact Lincoln Road Safety Partnership.

         It was resolved that the Parish Council would not acquire wheelie bin stickers.

e.      After Clerk's conversation with LCC re 2018/19 grass cutting it was resolved that no further action is required and grass cutting provision shall remain unchanged.

f.       Clerk confirmed that the Facebook page is live.

Cllrs Honey and Jennings update re cemetery car park improvements:

A provisional schedule of costs was presented, along with photos of flooding and area of parking to be created.  It was resolved to agree in principle to the work subject to receipt of written quotes with comparable prices and our ability to earmark funds.  Chairman requested drawings of the site.

7

CORRESPONDENCE

a.       Email received from British Red Cross regarding a community first aid session.  It was resolved that the Clerk should find out the cost involved.

b.      LALC membership renewal.  It was resolved that membership should be renewed. Clerk to action.

8

NORTH SCARLE MATTERS

Clerk reported that she had chased most of the outstanding fees.  She is awaiting a quote from a different printer for a price comparison.  It was resolved to change the advertising offered to half page and full page ads only at costs of £20 for half page and £30 for full page and £10 for a one-off ad.

9

APPOINTMENT OF INTERNAL AUDITOR

Clerk confirmed position had been advertised with two applications received, one of which was followed up by the applicant.  It was resolved to approve that application and quote from Andrew Ogg.  Clerk to prepare engagement letter.

10

ADOPTION OF BT TELEPHONE KIOSK ON THE HIGH STREET

It was resolved to accept and sign the contract from BT at a cost of £1.  As previously agreed, The Men's Club will be responsible for all maintenance of the kiosk.

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11

GENERAL DATA PROTECTION REGULATIONS

This is an EU directive due to come into force in May 2018 whereby the Parish Council is responsible for protecting the data of parishioners, ie. anonymity in minutes, don't share personal details with third parties and let parishioners know what their information is being used for.  Final details are yet to be received, but an Officer will need to be "employed" soon although we are awaiting more information from ICO, probably via LALC.

12

FINANCE

a.         The Clerk read out the cheques written since the meeting on 10 January 2018:

13

PARISH ITEMS AND ANY OTHER BUSINESS

• Parish Council office rent to be increased by £5 per week.  It was resolved to accept this.
• Hedge cutting in Churchyard.  Cllr Russell obtained one quote for £200.  Will cut in June and September and remove rubbish.  It was resolved to accept this quote.
• Special Instruction needed to enable Clerk to speak to the bank.  It was resolved to agree to this and the signatories to sign the necessary form.
• Cllr Jennings reported poor road markings at High Street/Church Lane corner.  Clerk to report.

14

CLERK'S CONTRACT OF EMPLOYMENT

It was resolved to move into close session for this item.  Parishioners were therefore requested to leave the meeting at this point.

Clerk's contract was read out and it was resolved that it was signed and agreed.  It was noted that the Clerk is not in receipt of the various Policies of the Council.  These will be reviewed in due course and given to the Clerk when they are adopted.