2018 Meetings

Open session

• Parishioner expressed an interest in volunteering to use the speed gun.  It was decided to discuss this during the meeting as it was already on the Agenda.
• LCC Cllr Thompson read out his report which is attached to the end of these Minutes.

38

CHAIRMAN'S WELCOME

The Vice-Chairman welcomed everyone to the meeting and explained that he would Chair the meeting in the Chairman's absence.

39

APOLOGIES

Apologies received from:

Cllr Mr D Russell

NKDC Cllr P Rothwell

Absent (apologies not received)

Cllr Mrs L Nearn

40

TO RECEIVE ANY DECLARATIONS OF INTEREST in accordance with the Localism Act 2011, and consider any requests for dispensations in relation to Disclosable Pecuniary Interests or other Interests as outlined in the Council's Code of Conduct

There were no Declarations of Interest.

41

MINUTES OF THE MEETINGS HELD ON 9 MAY 2018 AND 6 JUNE 2018

It was resolved to adopt the Minutes as a true record.

42

TO CONSIDER PLANNING APPLICATION 18/0767/HOUSE CHESTNUT HOUSE

It was resolved that there were no objections.

43

TO CONSIDER PLANNING APPLICATION 18/0720/FUL LAND OFF EAGLE ROAD

It was resolved that there were no objections.

44

TO CONSIDER PLANNING APPLICATION 18/0810/RESM LAND ADJACENT TO THE GABLES

It was resolved that there were no objections.

page 9: 10.07.18

45

SCHEDULE OF PAYMENTS MADE SINCE THE MAY MEETING

The Clerk read out the schedule of payments made since the meeting on 9th May 2018:

It was resolved to agree these expenses and invoices paid via BACS were signed and counter-signed.

46

BANK RECONCILIATION - QUARTER ENDED 30 JUNE 2018

This had been prepared by the Clerk and was distributed to Councillors.  It was resolved that a 6 monthly bank reconciliation would be sufficient in future.

47

DONATION TO BRITISH RED CROSS

This was at the request of Cllr Russell and was deferred in his absence.

48

CHANGE TO PUBLICATION OF NORTH SCARLE MATTERS

Suggestion had been received that the magazine should be produced quarterly rather than bi-monthly.  Report produced by the Clerk showed that doing this would provide a saving to the Parish Council of approximately 50%.  It was resolved that the magazine should be reduced to 4 editions per year with effect from the January 2019 issue.  It was resolved that all advertisements placed by commercial companies should be billed.

49

LOCATION OF LAND DEEDS

Clerk confirmed that Land Deeds are held by Wilkin Chapman LLP Solicitors.  It was resolved that these remain with Solicitors; copies not required by the Parish Council.

50
 

LINCOLNSHIRE ROAD SAFETY PARTNERSHIP

Parishioner expressed concern that traffic (tractors in particular) are speeding past his property.  He also wishes to volunteer to receive training to operate the speed gun.  As LRSP rules require a minimum of 3 volunteers (we have 2) it was resolved to advertise for further volunteers in North Scarle Matters and move forward again when necessary volunteers come forward.  It was resolved to defer the matter of 30mph passive notices until further information is received from LRSP.

51

NKDC/HERITAGE ROOM LEASE

Clerk reported that a 3 month deadline extension has been requested and approved by NKDC.  It was resolved that our counter offer would be:

• suggest rent of £300pa.
• request a review of the state of the building and any problems be resolved by NKDC prior to agreement of new lease.
• break right of 12 unless Postmistress has to give less than that in her employment terms.  We will request minimum of 6 months, maximum of 12. Clerk to contact Postmistress prior to replying.

Other items in their schedule dated 31 January 2018 were agreed.

52

BENCH OUTSIDE RETIREMENT BUNGALOW

Comment had been received that the bench needs varnishing.  A parishioner has volunteered to do this, and it was resolved to accept this offer.

53

LAND ON MEADOW LANE

Clerk read out an email received from the owners of the land on Meadow Lane (Willow Farm).  She was upset that suggestions had been made that the land was being used illegally.  It was resolved that the Clerk ask the owner permission to include her email in North Scarle Matters.

54

SCHOOL LANE DRAINAGE ISSUES/SEVERN TRENT

It was resolved to defer this item in the absence of Cllr Russell although Cllr Walsh reported that he knew of a couple of cases of a rebate being received.

55

OFFICE SECURITY

It was resolved to ask Sue Hunter for permission to fit a Yale lock to the office door and, if in agreement, find out costs involved.

56

NEED FOR SECOND PARISH COUNCIL NOTICE BOARD

It was resolved that Cllr Honey and the Clerk would check the state of the current board and discuss at the next meeting, if necessary.

57

ALLOTMENTS

It was resolved to agree retrospective repair of a gate post to one allotment.  Someone else had expressed concern about overgrown trees and it was resolved that Cllr Honey and the Clerk to check the state of the trees.

58

JUBILEE GARDENS

We have a volunteer tidying the gardens who has requested permission to replace the woodchip.  It was resolved to allow a maximum spend of £30.

59

DATE OF NEXT MEETING

The next meeting will be held on 12th September 2018.