Agenda for Meeting on 17th May 2023
NORTH SCARLE PARISH COUNCIL
Parish Clerk: Hayley Broderick
PO Box 1344, Lincoln, LN5 5UE
Telephone: 07907 328215 *** email: northscarleparishcouncil@gmail.com
To all members of North Scarle Parish Council
You are hereby summoned to attend the Annual Meeting of North Scarle Parish Council to be held on Wednesday 17 May 2023 after the annual Parish Meeting but not before 7.30pm in the Village Hall.
There will be a 15 minute public forum at the start of the meeting:
members of the public may ask questions or make short statements (3 minutes max.) to the Council regarding subjects which are on the agenda. These comments will be noted and addressed by Council at the appropriate point in the meeting and not during the public forum.
any comments or questions relating to items not on the agenda should be emailed or posted to the Parish Clerk (details above). If appropriate they will be added to a future agenda.
during the Parish Council meeting, no further comments will be heard from members of the public unless invited to contribute by the Chairman.
H Broderick
Clerk to North Scarle Parish Council
A G E N D A
1. Appointment of Chairperson and Vice-Chairperson and related paperwork.
The Chairman will suspend the Parish Council meeting for the public session to take place. Following the public session, the Parish Council meeting will recommence.
2. Apologies
3. To receive any Declarations of Interest in accordance with the Localism Act 2011 and consider any requests for dispensations in relation to Disclosable Pecuniary Interests or other Interests as outlined in the Council's Code of Conduct.
4. Notes of the meeting held on 8 March 2023 to be approved as the Minutes of that meeting.
5. Planning - information already forwarded to Parish Councillors:
Applications - comments submitted to NKDC after collation of email responses due to timescale and in accordance with Standing Orders
23/0356/FUL - proposed replacement dwelling, Sueander Farm, Eagle Road. No objections (6 in favour, 1 abstention) with a request that vehicles used in the development don't use High Street, Church Lane or School Lane.
Applications - resolution required
23/0505/LBC - renovation and alterations including reinstatement of lime plaster, treatment of timbers, replacement brickwork., replacement of existing concrete floor, wall and ceiling insulation, installation of lintels and frames, installation of rooflight to the west and window to the north elevation - Glebe Farm House, 44 High Street.
Decision Notices - for information only
23/0143/HOUS - Fir Tree Farm, Spalford Lane. Application approved.
23/0101/FUL - Grove Pet Foods, Lodge Farm, Wigsley Road. Application approved.
6. NKDC Councillor Richard Johnston has sent his apologies. His short introductory report will be read in his absence and included in the minutes of the meeting.
7. Schedule of payments made between 1 March 2023 and 30 April 2023 has been circulated to the Councillors.
Councillors to raise any questions regarding the payments made.
Paid invoices to be signed and countersigned to indicate Councillors’ agreement.
8. The Annual Governance and Accountability Return (AGAR) 2022/23, Balance Sheet, Profit and Loss Account, Bank Reconciliation and Schedule of Material Variances have been circulated to the Councillors.
AGAR Annual Governance Statement (page 4) to be signed and dated by the Chairman and the Clerk.
AGAR Accounting Statements (page 5) to be signed and dated by the Chairman.
Resolve to agree the Balance Sheet and Profit and Loss Account
Resolve to agree the Bank Reconciliation.
Resolve to agree the Schedule of Material Variances.
9. Bank mandate. Resolve to agree a new third signatory to replace David Russell.
10. Resolve to agree location for the new village notice board.
11. Correspondence received regarding signs when entering village. Discuss and resolve to agree the drafted response already circulated to Councillors.
12. Correspondence received regarding gaps in footpaths near the cemetery. Discuss and resolve to agree a course of action.
13. Agricultural land. Councillor Jennings will provide an update on the situation.
14. Cemetery.
Discuss possible placement of slabs in the area of the pedestrian gate.
Discuss creating of an area where excess soil can be left and clearing of soil that has been left in inappropriate areas of the cemetery.
15. LCC Councillor Briggs report/update.
16. Resolve to agree the date of next meeting (12 July 2023).
17. Resolve to move into Closed Session.
18. Compare quotations for insurance renewal.