Agenda for a meeting on 16 May 2024
NORTH SCARLE PARISH COUNCIL
Parish Clerk: Hayley Broderick
PO Box 1344, Lincoln, LN5 5UE
Telephone: 07907 328215 *** email: northscarleparishcouncil@gmail.com
To all members of North Scarle Parish Council
You are hereby summoned to attend the Annual Meeting of North Scarle Parish Council to be held on Thursday 16 May 2024 after the annual Parish Meeting but not before 7.30pm in the Village Hall.
There will be a 15 minute public forum at the start of the meeting:
members of the public may ask questions or make short statements (3 minutes max.) to the Council regarding subjects which are on the agenda. These comments will be noted and addressed by Council at the appropriate point in the meeting and not during the public forum.
any comments or questions relating to items not on the agenda should be emailed or posted to the Parish Clerk (details above). If appropriate they will be added to a future agenda.
during the Parish Council meeting, no further comments will be heard from members of the public unless invited to contribute by the Chairman.
H Broderick
Clerk to North Scarle Parish Council
A G E N D A
1. Appointment of Chairperson and Vice-Chairperson and related paperwork.
The Chairman will suspend the Parish Council meeting for the public session to take place. Following the public session, the Parish Council meeting will recommence.
2. Apologies
3. To receive any Declarations of Interest in accordance with the Localism Act 2011 and consider any requests for dispensations in relation to Disclosable Pecuniary Interests or other Interests as outlined in the Council's Code of Conduct.
4. Notes of the meeting held on 13 March 2024 to be approved as the Minutes of that meeting.
5. Mill Dam Dyke and water course
FANS will provide an update on the current situation.
Parish Councillors to agree to payment of FANS meeting room expenses under Section 133 of the Local Government Act 1972.
6. Emergency Plan. Update on the current status will be provided if required.
7. Planning - information already forwarded to Parish Councillors:
Applications - comments submitted to NKDC after collation of email responses due to timescale and in accordance with Standing Orders
24/0437/VARCON – application to vary condition 4 and condition 6 of planning permission 23/0356/FUL, including addition of dormers and material confirmation, Sueander Farm, Eagle Road. No objections (5 in favour, 2 no reply).
24/0307/OUT – outline application for the erection of 1 dwelling with means of access to be considered, land to the rear of 11 South Scarle Lane. No objections (5 in favour, 1 objection, 1 no reply) with comment that there are issues with the pumping station at certain times.
Decision Notices - for information only
23/1457/FUL – erection of an equestrian machinery store - land at Home Farm, South Scarle Lane – application approved.
24/0068/VARCON – to vary condition 2 (floodlight usage) – Home Farm rear of 43 South Scarle Lane – application approved.
24/0307/OUT – outline application for erection of 1 dwelling – land to the year of 11 South Scarle Lane – application approved.
8. Schedule of payments made between 1 March 2024 and 30 April 2024 has been circulated to the Councillors.
Councillors to raise any questions regarding the payments made.
Paid invoices to be signed and countersigned to indicate Councillors’ agreement.
9. The Annual Governance and Accountability Return (AGAR) 2023/24, Balance Sheet, Profit and Loss Account, Bank Reconciliation and Schedule of Material Variances have been circulated to the Councillors.
AGAR Annual Governance Statement (page 4) to be signed and dated by the Chairman and the Clerk.
AGAR Accounting Statements (page 5) to be signed and dated by the Chairman.
Resolve to agree the Balance Sheet and Profit and Loss Account
Resolve to agree the Bank Reconciliation.
Resolve to agree the Schedule of Material Variances.
10. Policy for the Control of Legionella Bacteria in Water Systems. To be discussed and adopted.
11. Discuss the condition of the road verges (Cllr S Walsh).
12. Parish Council land maintenance. Councillors to discuss and agree any action required.
13. LCC Councillor to provide a report if appropriate.
14. NKDC Councillor to provide a report if appropriate.
15. Resolve to agree provisional date of next meeting (10 July 2024).
16. Resolve to move into Closed Session.
17. Compare quotations for insurance renewal.
18. Tender for work to adjust the Heritage Room doors.