Agenda for 18 December 2025 Ordinary Council Meeting
North Scarle Parish Council
Agenda and Meeting Notice
Dear Sir/Madam,
I hereby give notice that an ordinary meeting of North Scarle Parish Council will be held at North Scarle Village Hall, on Thursday 18 December 2025 at 7:00 pm.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
Tea and coffee will be available from 6:30pm.
Members of the public and press are welcome to attend, and a number of Public Forum sessions will be available during the meeting. Members of the public may ask questions or make short statements (3 minutes max.) to the Council, ideally regarding subjects which are on the agenda. These comments will be noted and addressed by Council at the appropriate point in the meeting and not during the Public Forum.
To allow for accurate minute taking, a voice recording of the meeting will be taken. The voice recording will be deleted once the notes of the meeting are approved as minutes.
Any comments or questions relating to items not on the agenda should be emailed or posted to the Parish Clerk. If appropriate they will be added to a future agenda.
During the Parish Council meeting, no further comments will be heard from members of the public unless invited to contribute by the Chair.
Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting via northscarleparishcouncil@gmail.com to matters relating to agenda items listed below.
Signed: Original Signed
Clerk/RFO 12 December 2025
1. Apologies for Absence.
To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting, in accordance with Local Gov. Act 1972, Sch 12, para 40.
2. Declarations of Interests.
To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests.
3. Notes of meetings to be approved as Minutes.
a. Ordinary Meeting of the Parish Council held on Monday 17 November 2025.
4. Public Forum. General discussion.
5. Consider any applications received for Co-Option as a Parish Councillor.
6. Receive reports from District and County Councillors.
7. Receive report from the Council Chair.
8. Receive reports from Councillors, and the Clerk with regard to Correspondence received and other matters.
9. Financial Matters.
a. To consider and approve the payments made since the last meeting.
b. To consider and approve the payments set out on the accounts for payment.
c. To consider and approve the bank reconciliations up to end of November 2025.
d. Consider engaging a LALC appointed Internal Auditor for FY 2025-2026.
e. Consider the cost to replace the stolen solar panel for the Speed Indicator Device on School Lane. As per minute ref: 921.d. page 213.
f. Consider engaging an External Payroll provider to manage salary/HMRC & Pensions.
g. Consider any quotes received with regard to the purchase of a suitable container for storage.
h. Consider a review of the current Parish Council Insurance Policy.
i. Consider a review of Financial Regulations (new model version released May 2025) to suit North Scarle Parish Council and adopt for future use.
j. Consider setting a budget to purchase tools as requested by Handyman.
10. Planning Matters.
a. 25/1423/VARCON – Application to remove condition 4 (occupancy) of planning permission 93/0677/FUL - Extend dwelling and erect storage building at Four Ways School Lane North Scarle.
11. Heritage Room.
a. Receive an update with regard to the Lease between NKDC and North Scarle Parish Council.
b. Consider the electricity meter upgrade to the Heritage Room as per Eon letter.
12. Consider the request from the Village Hall regarding potential tree maintenance.
13. Consider the request from the Cricket Club, to allow them to lay a mains electrical supply to the Club House.
14. Receive an update report on the Cemetery Shelter. Repair quotes to be considered under Closed Session.
15. Consider appointing a Councillor as a Banks Charity Trustee.
16. Receive an update report on the Emergency Plan from Cllr Cobb.
17. Consider a course of action with regard to Pest Control within the Cemetery and Church yard.
18. Playing field bridge. Receive an update.
19. Consider attendance at training events as detailed in the LALC Training Bulletin.
20. Public Forum. General Discussion for items just discussed.
21. Ordinary Council meeting dates.
a. Confirm the date for the next ordinary Council meeting.
b. Consider dates for meetings in 2026.
22. To resolve to move into closed session in accordance with the public bodies (admission to meetings) act 1960 due to the confidential nature of the business to be discussed in relation to the following matters:
a. Heritage Room – Tenancy Agreement with Post Office update.
b. Staffing Matters – Consider a course of action with regard to previous salary payments.
c. Staffing Matters – Salary/pension review.
d. Cemetery Shelter repair quotes to be considered.